Terms & Conditions

CHAMPS Basketball Program – Terms and Conditions

By registering your child with CHAMPS Basketball, you acknowledge that you have read, understood, and agreed to the following terms and conditions. These terms are binding for all participants, parents, guardians, staff, and volunteers involved in CHAMPS Basketball programs, camps, clinics, and community events.

1. Participation Expectations

All participants are expected to:
– Follow the instructions of coaches, staff, and volunteers;
– Participate respectfully and safely in all scheduled activities; and
– Adhere to all program rules and behavioural expectations.

Parents and guardians are responsible for ensuring that their child:
– Is physically fit to participate in basketball and athletic activities; and
– Has disclosed any relevant medical conditions, allergies, or health concerns during registration.

CHAMPS Basketball reserves the right to refuse or cancel any registration where participation is determined not to be in the best interests of the participant, other participants, staff, or the organization.

2. Code of Conduct

CHAMPS Basketball is committed to maintaining a safe, inclusive, respectful, and positive environment for all participants, families, coaches, staff, and volunteers.

Bullying, harassment, discrimination, intimidation, threats, inappropriate language, physical aggression, cyberbullying, or disrespectful behaviour toward participants, staff, officials, facilities, or other attendees will not be tolerated.

CHAMPS Basketball reserves the right to suspend or remove any participant or parent/guardian from programs or events when behaviour is deemed unsafe, disruptive, or contrary to the values of the organization. Refunds will not be issued in these circumstances.

3. Health and Medical Policy

Parents must ensure that participants arrive with proper sports attire, including appropriate footwear and any protective equipment required for participation.

In the event of illness or injury, CHAMPS Basketball reserves the right to temporarily or permanently suspend participation for safety reasons.

Emergency Medical Authorization

In the event of a medical emergency, and if a parent/guardian cannot be reached immediately, CHAMPS Basketball staff may authorize emergency medical treatment for the participant as deemed necessary by medical professionals.

Parents/guardians understand that every reasonable effort will be made to contact them in advance. Any medical expenses incurred are the responsibility of the parent/guardian.

Participation in basketball and athletic activities involves inherent physical risks including, but not limited to, falls, collisions, sprains, fractures, and other injuries.

4. Refund Policy

Absences

Absence from a day camp or scheduled program does not constitute withdrawal from the program and does not entitle the participant to a refund.

Refunds will only be considered in the event of injury supported by a valid doctor’s/physician’s note.

No refunds will be issued for an “Act of God,” defined as an event beyond human control that cannot be foreseen or prevented, including but not limited to natural disasters, pandemics, floods, earthquakes, or government-mandated closures.

Refund Schedule

– If a refund request is made 14 days or more prior to the START DATE, a full refund will be issued minus a $1.50 transaction/processing fee, which covers non-refundable banking/payment processing charges incurred by the organization.

– If a refund request is made within 7–13 days of the START DATE, a 25% administration fee will be charged.

– If a refund request is made within 6 days of the START DATE or after the START DATE, no refund will be issued unless due to injury supported by a valid doctor’s/physician’s note.

Please ensure your registration is confirmed before registering.

5. Payment Policy

Payments must be completed prior to the start of the program. Registration will not be finalized until payment has been received.

A $15 fee will be charged for any payment refused by the bank (including NSF cheques, invalid credit card transactions, or failed electronic payments).

All outstanding fees must be resolved before the participant may continue participating in programs or events.

Terms and Conditions: RL-24 Slip Issuance Policy

Please note that for childcare services provided during the calendar year, requests for RL-24 slips must be submitted by email from the parents/guardians no later than February 28, the following year. 

To ensure compliance with Revenue Québec filing deadlines, the organization cannot guarantee the issuance of tax slips for the preceding fiscal year if the request is received after this date. It is the responsibility of the parent or guardian to ensure their request is on file before the end of February to allow for timely processing and reporting. This is to ensure no late-filing penalties are received from Revenue Québec. 

6. School/Camp Premises and Supervision Policy

Parents and guardians are required to leave school or facility premises promptly after dropping off their child. To ensure a secure environment and smooth operations, lingering during program or camp hours is not permitted unless authorized by staff.

Parents/guardians are responsible for participants:
– Before official drop-off times; and
– Immediately after scheduled dismissal or pickup times.

CHAMPS Basketball is not responsible for supervising participants outside official program hours.

Repeated late pickups may result in additional fees or suspension from the program.

7. Media Consent

By registering, you grant CHAMPS Basketball permission to use photographs, video recordings, and digital media containing the participant’s image or likeness for promotional, educational, marketing, social media, and program-related purposes without compensation.

8. Liability Waiver

CHAMPS Basketball, its staff, volunteers, affiliates, partner facilities, and representatives are not liable for injuries, accidents, illnesses, or lost, stolen, or damaged personal belongings brought to programs, camps, clinics, or events.

By registering, parents/guardians agree to release CHAMPS Basketball from any claims arising from participation in organization activities and assume full responsibility for ensuring participant compliance with all program rules and safety expectations.

9. Program Cancellation and Facility Policy

CHAMPS Basketball programs, camps, clinics, or events may be modified, relocated, delayed, postponed, or cancelled due to:
– Weather conditions;
– School or facility closures;
– Public health concerns;
– Safety concerns;
– Insufficient enrolment; or
– Other circumstances beyond the organization’s control.

Parents/guardians will be notified as soon as reasonably possible regarding significant schedule changes or cancellations.

10. Hiring and Volunteer Screening Policy

Policy Statement

CHAMPS Basketball is committed to fostering an inclusive, diverse, and equitable environment. We value individuals based on their skills, qualifications, experience, and commitment to youth development.

We do not discriminate against any applicant, staff member, volunteer, participant, or family on the basis of race, ethnicity, religion, sex, gender identity, disability, or any other protected characteristic.

Qualifications for Hiring

To be considered for coaching, counselling, mentoring, or training positions within the organization, applicants should demonstrate:
– Basketball experience at the inter-city AAA, collegiate, semi-professional, professional, or equivalent coaching/training level;
– Strong youth engagement, mentoring, and leadership skills; and
– Relevant certifications such as First Aid, CPR, coaching certifications, or other youth sports credentials (considered an asset).

Background Checks and Screening

All staff and volunteers working directly with youth participants may be subject to screening procedures, including background checks, reference checks, and other safety-related evaluations to help ensure participant safety and organizational integrity.

Hiring Process

The hiring process may include:
– Resume and cover letter submission;
– Initial screening and qualification review;
– Zoom or in-person interviews;
– Practical coaching evaluations or demonstrations; and
– Reference verification.

Offers of employment or volunteer placement may be contingent upon successful completion of all required screening procedures.

11. Organization Rights and Amendments

CHAMPS Basketball reserves the right to update, modify, interpret, or amend these terms and conditions at any time as necessary for operational, legal, safety, or organizational purposes.

Participants and families will be notified of any significant changes when reasonably possible.

By completing registration, you acknowledge that you have read, understood, and agreed to all terms and conditions outlined above.

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